Office Manager Job Description

Hale Multimedia
Internet Marketing Agency

Office Manager

Job Description

• Job Duties
o Opening office. 7:30 am to 4:30 pm or later. Being here on time is exceptional. Must be reliable and here on time to complete daily tasks in a timely manner.
o Making sure office place is presentable for clients. This includes organization and cleaning skills. Being clean and organized makes a good impression of us to our current and potential clients.
o Checking messages, building task list for the day, taking phone calls, setting appointments. It is important to make sure all existing and new client’s needs are taken care of on a daily basis. As well as the office needs. Being Prompt leads to customer satisfaction.
o Inventory. Make sure that supplies are available for when needed.
o Opening duties also include small request. Making coffee etc.
o Deposits and Invoices. You will be responsible for taking deposits to bank as well as sending out billing invoices for each client.
o Completing all tasks before closing. Tasks may include; checking websites for upgrades, following up with clients for any recommendations or concerns they may have, posting significant information, etc.

• Job Skills
o Communication skills; Must have to ability to communicate via telephone.
o Money matters. Must be reliable to handle deposits and send out billing invoices.
o Operating Equipment; must be able to operate a computer, copier, printer etc.
o This is an Internet based Company. Therefore, the ability to navigate online will be helpful for you.
o Organization skills; you will be responsible for handling and filing important client info.

Wednsday March 30 2011

Well to start... I was promoted to office manager with a $2 raise. Exciting!! Today I had my first experience with Social Marketing. I set up a face book account for one of our clients. Oregon Trail Wagon Train is now a face book member. Face book, A social network, is going to be a great way to promote the business! I plan to keep an eye on the facebook page to see what results we get. This first objective will hopefully be helpful for me as I search to find knowlege in this area.
Im getting ready to build a job description as well for Social Marketers. Hale Multimedia is soon offering positions. So far, skills that I will include are as follows; communication skills, social skills, research skills, and computer skills.
Communication  and social skills are important in social media. You must be able and feel comfortable communicating and socializing with others.  Research and computer skills is also a necessity. Employees will need to know basic computer functions and will need to be aware of how to research for potential clients/customers and new techniques that may be helpful. Those whom wish to be included in our social marketing department will learn about social media marketing as they will go through a training period. Social Media is the ability to communicate and interact with other peole that have similar interest. As i understand it we will be inquiring a Social Media Training Program for this position and there will be a fee.   We have not yet discussed how this training program will work or what the fee will be. However, This should be discussed shortly.

Studied a little today...

Studied a little today... just as a note... Hale multimedia has been an ongoing experience since 1996.  1bestsearch.com was launched in 2008 to create and maintain a great search engine designed to include several areas of the country in one database keeping them separated by region or area of country. Hale Multimedia is leading in radio broadcasting through 9 states, 20+ radio stations. I also noted pricing information for my own need. Pricing varies... the ideal price quote depends on client needs and desires. additional service requested $50/hr and for website training. Redesign etc.. 50% discount to existing clients. Website Marketing involes us fully exposing client product and service to motivate client consumers. With website hosting/marketing and radio broadcasting... already have stepped up the game towards social marketing being a big SUCCESS! interesting .. its already falling together!

My inspiration for the day... "Success is the sum of small efforts, repeated day in and day out."
-Robert Collier

Have a GREAT day 

FRIDAY MARCH 25, 2011

Its Friday... and a beautiful day!  Started out my day reading up on hale multimedia news. Im trying to get a good feel of things working here. Time to get some learning done. I was told today that i will begin learning into social marketing soon. Though I took it upon myself to get a little head start.
Learning about how this company fully operates will be very important for me to know. If I plan to help promote business and expand value for the company I must know what I can offer to potential clients in order to gain their interest in opportunities that are provided to them. So I begin today, actually yesterday :), to read up on the progress that has been made here at hale multimedia and the great products and services that the company is known for.
After gaining confidence myself and the knowledge I need to move forward ... I will also have gained more interest in social marketing. At the same time training myself to be a successful social marketer.

Thursday March 24, 2011

Interesting... this morning I opened office and as soon as i pulled up my browser ... i don't know why but this site automatically pulled up http://dannybrown.me/2010/09/20/social-media-for-your-business/ . The first thing i saw that caught my eye was the keyword Social Media.. So i began reading and it is interesting because this piece kind of follows yesterdays post. The author is Danny Brown. In this piece Brown points out a few topics that seem to be most helpful for me because i am completely new to social Marketing. But I think this really helps me put my thinking cap on.. and will help prepare me for what I am soon to be learning. Brown mentions that among all business's into social media, there are a few areas that business owners need to understand about social media. Here is a quote from brown himself that i read, "Social media is also perfect for reaching out and connecting with your audience, as opposed to just selling them something. Sure, you’re still selling your brand or product – but this time, it’s in an “encouraging to ask questions” approach instead of “this is us and you’ll like it” one." So back to yesterdays post I mentioned three keywords that involve beginning a Social Marketing trade; Knowledge, purpose, and who are the clients we are looking for. I stand behind browns note that Social Media is a good tool to use not only to sell products and services, but to learn about our potential clients. And no other perfect way then to start by asking questions...  What can  Hale multimedia do to bring value to your business. I do believe that we should listen to clients needs and that will help us approach different opportunities to expand. This topic mentioned by brown is perfect and makes me realize that If we do put clients first it will lead us successful into the knowledge we need to have and give us a purpose to what we need to do to be successful. And last but not least it will help us indicate what clients will be best for us to look into.  Just thought this was interesting and wanted to share my thoughts.

Wednsday March 23, 2011

Social Marketing is a big topic here with Hale multimedia. It is a new task that we are getting involved in to expand the company.The objective is to reach out to others about Hale multimedia to potentially bring in new business. My definition of Social Marketing from what i have gained so far is simply to socialize with others while representing A company in means to offer and sell products and services to future clients potentially expanding their business as well. . My goal with this is to interact with clients that have potential to be interested in Hale multimedia and the services we have to offer... and hopefully promote the expansion of the company. We will be starting with a few Social Marketers to help bring clients in and expand from there. So what will lead to this accomplishment. First we need knowledge. Understanding and knowing what Hale Multimedia is, what the purpose for expanding the business is and what clients do we need to find to fulfill that purpose.  I know that Hale multimedia is an Internet Marketing Agency.We host and design websites to promote business. What is our purpose in expanding the business? Right now Hale multimedia is a local business here in our community. Most clients are local however there are a few in surrounding states. there fore i believe the purpose for expanding our name out there with social marketing is to potentially go state wide and open more opportunities for us to offer along the way. What type of Clients are we looking for? Any productive buisness owners that need our help to expand their business name and increase their value. So now that I have the picture in mind, I need to learn more about Hale Multimedia and its history and and start brainstorming ideas.  Here is my first goal.. we will see what tomorrow brings.
 

A New Start..

 I believe that with every new experience comes the opportunity to learn and be successful. Staying focused and on top of all tasks will able you to do what ever you desire within your profession. So I am starting this blog to also help me succeed with my new profession in interest. This allows me to share my thoughts, daily interactions and learnings with others and keep track myself.  In a way this "Time line of accomplishments", as I will call it, will give me the ability to look back at what I have accomplished and give me faith to move on with out fear of failure.

" Success is the sum of small efforts, repeated day in and day out. "   -Robert Collie