Office Manager Job Description

Hale Multimedia
Internet Marketing Agency

Office Manager

Job Description

• Job Duties
o Opening office. 7:30 am to 4:30 pm or later. Being here on time is exceptional. Must be reliable and here on time to complete daily tasks in a timely manner.
o Making sure office place is presentable for clients. This includes organization and cleaning skills. Being clean and organized makes a good impression of us to our current and potential clients.
o Checking messages, building task list for the day, taking phone calls, setting appointments. It is important to make sure all existing and new client’s needs are taken care of on a daily basis. As well as the office needs. Being Prompt leads to customer satisfaction.
o Inventory. Make sure that supplies are available for when needed.
o Opening duties also include small request. Making coffee etc.
o Deposits and Invoices. You will be responsible for taking deposits to bank as well as sending out billing invoices for each client.
o Completing all tasks before closing. Tasks may include; checking websites for upgrades, following up with clients for any recommendations or concerns they may have, posting significant information, etc.

• Job Skills
o Communication skills; Must have to ability to communicate via telephone.
o Money matters. Must be reliable to handle deposits and send out billing invoices.
o Operating Equipment; must be able to operate a computer, copier, printer etc.
o This is an Internet based Company. Therefore, the ability to navigate online will be helpful for you.
o Organization skills; you will be responsible for handling and filing important client info.